Traceable. Stable. Ready to use.
Sample Management: Integrity, Traceability, Processing & Panels
Traceable samples, temperature-controlled storage, aliquoting, and tailored reference and control panels: We are here to support you in your studies exactly where you need us and deliver end-to-end sample management with seamless documentation.
All our services can be booked individually or as a complete package – precisely according to your needs.
Your Samples in Safe Hands
Every sample tells a story. We preserve the quality and integrity of your valuable samples – and ensure their story is seamlessly documented, fully traceable, and audit-ready throughout the entire lifecycle. From receipt, storage, and processing to analysis, retention, and compliant disposal.
Our services in detail
Sample Management: Integrity, Traceability, Processing & Panels
All services at a glance – jump straight to the topic you need.
Sample Inventory and Quality Assurance
We handle your entire sample inventory, ensuring traceability, controlled storage, and quality assurance. From the first contact with the sample to the final analysis, we keep track of everything – and you stay in control.
Receipt & Documentation
Every sample receives a unique identifier as soon as it arrives at our facility, and we document every step of its lifecycle.
Traceability at every step:
- Seamless documentation: From arrival to its final use, you always know where your sample has been, how it got there, and how it was stored.
- Transparency via LIMS: Our Laboratory Information Management System makes inventory, movements, and status transparent. You can see the latest status of your samples at a glance.
- From individual samples to large studies: Whether it’s a single sample or a study with several thousand samples – our system is scalable, allowing you full flexibility.
Discrepancy Management
Before a sample is entered into our system, we carry out a thorough incoming check to confirm everything is as expected.
Quality check on sample receipt:
- Inspection upon arrival: We check every delivery for completeness, sample integrity, conformity, and pre‑analytical criteria.
- Rapid response: If there’s any discrepancy between the delivery and the order, we act quickly and reliably. We document every step, inform you immediately, and initiate corrective action – so your study stays on track.
Sample Storage Under Controlled Conditions
Stability starts with the right environment. Some samples need cool conditions – others must be stored deep-frozen. We create the conditions your samples require – and keep them consistent.
Optimal storage conditions:
- Freezer storage (-90 to -60 °C, -25 to -15 °C), refrigeration (+2 to +8 °C), room temperature (+15 to +25 °C): each sample is stored in the environment it needs.
- Short- and long-term storage: From a few days to several years, depending on study duration and client requirements.
- BSL-2: Biological materials such as blood, serum, plasma, or tissue are stored in line with regulatory requirements.
- Redundant systems: Equipment failure is never a risk to your samples. Backup systems protect them around the clock.
The Journey of Your Samples at TRIGA-S
Sample Processing and Labelling
From aliquoting to barcoding, we precisely prepare your samples for analysis and ensure that each one remains uniquely identifiable.
Processing
Not every sample arrives ready for analysis. We prepare each sample individually for you, so your analytical testing can proceed under optimal conditions.
What we do for you:
- Aliquoting: We divide samples into smaller aliquots so you can run parallel analyses or retain archive material. Each aliquot remains uniquely assigned to the original sample in our LIMS.
- Individual preparation: Diluting, mixing, spiking with defined analytes (e.g., proteins or metabolites); we prepare your samples according to protocol to represent study-specific matrices and concentration levels.
Labelling and Barcodes
A barcode is the link between a physical sample and its digital data record and must perform under all conditions.
Our labelling solutions:
- Precise, device-compatible barcodes: We create labels – including barcodes or QR codes – for maximum read rates, eliminating misassignments from the outset.
- Labels for extreme conditions: Our labels withstand moisture, freezing temperatures, and mechanical stress. Designed to remain readable – even after months at -80 °C.
- Preparation of carrier tubes: We label tubes so that automated systems can reliably pick up and scan them.
- Relabelling: To maintain uniqueness and prevent sample loss, we can relabel samples – including frozen material.
- Troubleshooting for faulty barcodes: Have you received samples with illegible or incorrect codes – or labels damaged by storage conditions (e.g. freezer storage)? We identify the affected samples, correct the labelling, and document the entire process to protect data integrity and throughput.
Reference Panels and Control Materials
Preparation of Sample Panels
A study is only as good as the samples used. Too little variance and you overlook edge cases. Too much variability and your results become difficult to compare.
We assemble panels that precisely match your project requirements:
- Tailored panel compositions: for validations or comparative studies that fit your study design and ensure meaningful and comparable results.
- Homogeneity and quality: to minimise variability and enhance the reliability of your results.
Provision of Reference and Control Samples
Reproducible measurements depend on reliable reference materials. We prepare study-specific reference and control materials on request for:
- Calibration
- Quality assurance
- Benchmarking
Microbiology and Cell Culture
Some assays require living cells, others defined cell counts or specific culture conditions. We culture, expand, and count cells according to your specifications and produce cell culture-based reference samples that replicate realistic test conditions and strengthen the validity of your results.
Kit Assembly
Every study stands or falls on sample quality – and this is critically influenced by sample collection. We assemble fully customised collection kits and check every detail before the kits are sent to the study sites:
- Design and assembly: We assemble individual collection kits that are precisely tailored to your study requirements, ensuring a smooth workflow at the study sites.
- Pre-shipment verification: Barcodes, quantities, components – kit batches are checked to prevent incorrect assembly and kit returns.
- Pre-configured barcodes and tube racks: We prepare barcodes and racks so that your analytical instruments can read them reliably. Maximum read rates, minimal manual rework.
Sample Collection Studies
Do you need specific samples at a certain disease stage or with defined characteristics? Sometimes existing sample material simply isn’t sufficient. In these cases, we organise a sample collection study for you – end-to-end.
Planning & Study Design
Together, we define what you need: sample type, quantity, quality, diversity, and pre-analytical criteria (sampling, transport, storage, and processing).
Site Selection
We identify the right study sites and coordinate the collaboration.
Regulatory Affairs & Documentation
Ethics applications, contracts, patient information: we handle all necessary documents and ensure legally compliant and seamless processes.
Execution & Quality Control
We oversee sample collection, check quality upon arrival, ensure compliance with pre-analytical requirements, and make sure that you ultimately have the samples you need to fully address your study design and endpoints.
Sample Shipping and Logistics
We deliver your samples safely to their destination with seamless traceability, the required documentation, and compliant packaging – adhering to defined temperature and time windows, as well as applicable dangerous goods regulations.
Our logistics services for you:
- Worldwide transport with full chain-of-custody traceability, so you always know where your samples are. You receive documentation on origin, condition, and transfers for your records and audits.
- We also handle collection and sample shipping at short notice. Because timelines can be tight, and your study cannot afford to wait.
- We manage dangerous goods logistics using specialised packaging and labelling in full compliance with national and international regulations. Our trained staff ensure compliance and minimise risks at every step.
Integrated Solutions – One Partner, One Responsibility
International studies involve many moving parts – but that doesn’t mean you have to coordinate multiple service providers.
We provide end-to-end solutions for your entire sample management: from collection kit assembly and worldwide shipping through to sample administration. One point of contact. One responsibility. Maximum efficiency.
"Your samples deserve the best care. Let us work together to find the right solution for your sample management needs. Whether it's a single sample or a large-scale international study – we are your partner."
Michael Radiske, Head of Sample Management
Get in Touch
Would you like to discuss a specific project, ask a question, or find out more about our services? Give us a brief outline of what it’s about – we will get back to you within 48 hours.
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TRIGA-S GmbH
Mühltal 5, 82392 Habach, Germany
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Abbreviations
IVD: In vitro diagnostics
LIMS: Laboratory Information Management System
BSL-2 Laboratory: Contract laboratory operating at Biosafety Level 2 (BSL-2)
